Colney Heath Parish Council
Minutes of the Parish Council Meeting held on
Wednesday 12th February 2003
| PRESENT | Cllr H Falk (In the Chair) |
| Cllr S Ellis | |
| Cllr D Crump | |
| Cllr J Day | |
| Cllr D Clarke |
|
| Cllr G Cloke |
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| Cllr G Brooking |
|
| Cllr C Brazier |
| IN ATTENDANCE | Gill Moody | Greenleas, Roestock Lane |
| Maureen Butler | 21 Roestock Gardens | |
| Dennis Becker | 95 Colney Heath High Street | |
| Mr & Mrs Patel | Post Office – High Street | |
| Ann Nash | 26 Oaklands Lane | |
| P Melvin | 38 Admirals Close | |
| Local Press Representative |
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| Rosie Sanderson | HCC County Councillor | |
| Duncan Adams | CDA | |
| Karen Dragovich | SADC | |
| Linda Middleton |
SADC | |
| Debra Mayhew | Clerk to the Council |
| 1. | APOLOGIES | |||||||||||||||||||||||||||||||||||||||||
| None. | ||||||||||||||||||||||||||||||||||||||||||
| 2. | DECLARATIONS OF INTEREST IN ITEMS ON AGENDA | |||||||||||||||||||||||||||||||||||||||||
| None. | ||||||||||||||||||||||||||||||||||||||||||
| 3. | MINUTES | |||||||||||||||||||||||||||||||||||||||||
| The minutes of the Meeting of 08 January 2003 were signed as a true record of that meeting. | ||||||||||||||||||||||||||||||||||||||||||
| 4. | CHAIRMAN'S SPECIAL ANNOUNCEMENTS | |||||||||||||||||||||||||||||||||||||||||
| The Chairman reported an invitation received to the Mayors Civic Banquet on 7th March. Attendance is by ticket cost £30 each. | ||||||||||||||||||||||||||||||||||||||||||
| 5. | URGENT BUSINESS | |||||||||||||||||||||||||||||||||||||||||
| 5.1 |
None. | |||||||||||||||||||||||||||||||||||||||||
| 6. | SPECIAL & NEW BUSINESS | |||||||||||||||||||||||||||||||||||||||||
| 6.1 | Housing Survey. Duncan
Adams CDA attended and reported on Colney Heath Survey summarising the
statistics, which showed a local need for more affordable housing. Karen
Dragovich and Linda Middleton of SADC Housing also attended & added
comments regarding the SADC garage site – Sleapshyde Lane, they will
investigate this as a possible site for 4 affordable homes. The Housing Needs Survey 2002 summary report had also been received with covering letter. SADC on 7 January have resolved that a high level of affordable housing of 35% be sought on qualify sites. Any comments or queries should be addressed to Linda Middleton – Development Officer SADC. |
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| 6.2 | CMS County Wildlife Site Identification. Response required to whether the River Colne South West of Colney Heath belongs to CHPC or to whom. Given to Cllr Brazier who will respond on behalf of CHPC. | |||||||||||||||||||||||||||||||||||||||||
| 6.3 | ADT Fire and Security. Letter advising change to codes for fire detection systems and invite to seminar. Already Sent to Frank Graham as VHC. | |||||||||||||||||||||||||||||||||||||||||
| 6.4 | CDA Village Events Diary 2003. Form to be completed by 28 February with any events in the parish. The Council did not have any additional events it wished to notify, the Clerk would forward to Dave Rodway to complete. Copy of Chronicle with events to be given to Mr & Mrs Patel for the Post Office. | |||||||||||||||||||||||||||||||||||||||||
| 6.5 | Letter from HCC Cllr Chris White. Cllrs noted letter dated 20 January from Herts. County Councillor on HCC Council paper regarding the introduction of elected regional government and the Liberal Democrat political views on this. The Council ask the Clerk to acknowledge the letter and advise that individual Councillors will respond if they feel strongly. | |||||||||||||||||||||||||||||||||||||||||
| 6.6 | School Admissions 2004-2005. 3 Consultation papers for amendments to admissions rules, responses due by 28 February. The Council nominated Cllr Crump to read and respond. | |||||||||||||||||||||||||||||||||||||||||
| 6.7 | Chronicle. Dave Rodway would like the Council to organise the ‘Parish Matters’ rota again. The Council advised Cllr Brooking will do the spring edition & the new Council will draw up a new rota of names in May. | |||||||||||||||||||||||||||||||||||||||||
| 6.8 |
Hertfordshire Village of the Year.
The Clerk has received an entry form. Members did not wish to
participate. The Council has not done so in recent
previous years |
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| 6.9 |
Snapshot 450 a visual celebration to
commemorate 450 years of St Albans Receiving its Charter in 1553.
Loraine has asked for posters and entry forms. She has been assured
apart from handing out forms no work will be involved. Members agreed that the office
could hold packs for distribution and in asking the Village Hall
Committee if the Hall could be used for display purposes. Clerk to
ask if pictures will be returned and advise Cllr Brazier has many from
old history society. |
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| 6.10 |
Your local Police: working to help you feel
safer – Questionnaire. Members nominated Cllr Falk to
complete questionnaire for Parish by the deadline 28 February. |
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| 6.11 |
Standing Orders and Chairmanship –
correction of errors. NALC have advised that the electronic
version of the Standing Orders adopted by this Council on 9 October
contain a number of errors and spelling mistakes. A list of amendments
is available as is the amended version. Members resolved to adopt the corrected version of Standing Orders and Chairmanship dated 28 January 2003 with the proviso that they reserve the right to review and amend and adopt said amended version of the Orders at a later date. |
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| 6.12 |
Oaklands Post Office. Cllrs
noted the response to the Clerks letter to the Post Office requesting
confirmation the branch was not to be closed. It advises it is currently
under review. |
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| 7. | FINANCE | |||||||||||||||||||||||||||||||||||||||||
| 7.1 | Parish Council Accounts.Council received accounts with
lists of emergency payments, current accounts for payments, bank
statements and moneys received and banked since the meeting on 08
January. Council resolved to accept the accounts and gave the necessary authority including the issue of cheques listed and confirmed the Chairman's action in authorising the signing, out of meeting, of all emergency cheques. |
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| 7.2 | Audit 2001-2002. The
Audit date was Monday 28 October – Still waiting external audit
completion. Clerk wrote in January to ask when it would be completed.
Auditors telephoned 28 January to advise waiting a copy of last years
accounts 2000-01 from previous auditors – reason not known as it was
supposed to be ‘lighter touch’. The Clerk advised she would send our
copy of the last agreed accounts but could not be told if this was
sufficient or all that was needed. Delay and lack of acknowledgment is
due to number of audits required. |
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| 7.3 |
Special Budget meeting minutes. The
Council reviewed the amended the minutes of the budget meeting of the 16
January 2003. The Council resolved to confirm the amended minutes of the meeting as a true record of that meeting and authorized the Chair to sign them to confirm this. The Clerk will copy to all Cllrs & HCC Cllr Rosie Sanderson. Council noted the order has been made for parish boundary changes and will be implemented by SADC. The Council agreed for the Clerk to write to SADC with the final agreed precept as per the amended minutes of £45.96. The minutes included decisions on formal grant applications, which will need a written response. The Council agreed for letters to be sent to the formal applications advising the Councils decision on the grants and advising what clauses the Council require for payment – letter to be agreed by Cllr Crump & Cllr Brazier before issue. |
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| 7.4 |
Chronicle. Clerk contacted Dave Rodway regarding invoice required for St. Marks Church. He advised for issue No 110 cost was £112 and the Clerk has sent an invoice in this amount. The Clerk advised the invoice for £45 for an advert had been issued and both invoices had been paid. | |||||||||||||||||||||||||||||||||||||||||
| 7.5 |
Vital Villages Grant - Banking arrangements. Members agreed in principle to support grant application by Mrs Corley and St Marks Church as they believed it would be beneficial to Parish at December 2002 Meeting. Mrs Corley and St Marks Church are now processing forms and Mrs Corley has asked if Members would agree for Parish Council to be nominated banker for receiving grant cheques (and then paying money out). The Council resolved to allow the CHPC to be used as banker with a separate account to be set up for banking and for the Council to issue a letter to Margaret Corley to confirm this and the grant allocated also asking whether a treasurer will be appointed. | |||||||||||||||||||||||||||||||||||||||||
| 8. | PLANNING | |||||||||||||||||||||||||||||||||||||||||
| 8.1 | Planning Applications. Councillors considered comments
collated by Planning Applications Officer as circulated since the last
meeting and resolved to agree comments as made below: 5/02/2459 329 Camp Rd. Two storey front extn. No objection. 5/02/2509 Avalon Sleapshyde Smallford. Single storey side and two storey rear extn. Members object as the additional size of the extn does not comply with Policy 13 of the District Plan. 5/02/2530 12 Roestock Gardens. Conservatory. No objection. 5/02/2537 41 Princess Diana Drive. Conversion of garage into living accommodation and garden shed. No objection. 5/03/0066 103 High Street Colney Heath. Demolition existing – erection of 6 No. 2 bed flats & 8 No. 2 bed maisonettes. Members strongly object to this Planning application on the following grounds:Policy 6, 8, 13 and 34 of the Local Plan Review. Members understood that any affordable housing in this Parish was to be on an infill basis.Moreover this is a flood plan. There is congestion of traffic in the Colney Heath High Street, the School is overcrowded and there are limited bus services. If permission is granted Policies 6 & 8 and 70 should be applied taking (ix) into account. 5/03/0040 Unity Works Lyon Way. Change of use from general industrial (Class B2) to a church. No objection. 5/03/0049T Telecommunications Site near junction with Colney Heath Lane North Orbital Road Colney Heath. Prior approval – erection of telecommunications equipment. No objection. 5/03/0001 1 Edison Close. Two storey side extn. No objection. 5/03/0025 71 Wynches Farm Drive. Erection of entrance gates (re-submission following planning permission 5/02/1251). Providing Residents have no objections Members do not wish to make any comments. 5/03/0017 11 Princess Diana Drive. Conservatory (re-submission). No objection. 5/03/004 125 High Street Colney Heath. Single storey front and side extn. And conversion of garage to living accommodation. No objection. 5/03/0147 108 Hill End Lane. Single storey front, two storey side and single storey rear extn. 5/03/0132 43 Meadway Colney Heath. Conservatory (resubmission). |
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| 8.2 |
Appeals
and Enforcement Notices. Cllrs received notification of any
appeals or enforcement notices issued since the last meeting: Appeals Courser's Road. High Court Proceeding trial to take place on 18 March for an estimated 3 days. The trial is dependant on the decision (Decision will take 3 weeks from hearing) Following the public enquiry of 28 January; Cllr Brazier attended and reported the decision will take about 3 weeks from the hearing date and nothing has been heard yet. Plot 7 The Paddocks – Colney Heath Lane. Inspector Hearing regarding the appeals was January 22. Notified to Cllrs who may have attended. Email issued to Mr Lovelady on 20 January with a copy of the Councils letter of objections dated 26 March 2002 – no original notification of appeal hearing could be found. Cllr Falk attended and reported she felt it was unlikely the caravans will be evicted. Plot 2 The Paddocks – Colney Heath Lane. Inspectorate hearing will be held shortly. Letters must be received by 28 January. Copied to Cllr Brazier and Cllr Falk to respond. Cllr Falk instructed the Clerk and a letter of objection were issued to the Inspectorate on 20 January. 7 Station Road – Smallford. Comments if required must be sent to Secretary of State. Appeal letter given to Cllr Falk who considers it advisable to rely on District Council to comment. 27 Sleapcross Gardens Smallford. The Council made no comments on original application. |
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| 8.3 | Planning Decisions. Cllrs noted the following planning
decisions received since the last meeting and reported below:
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| 9. | PUBLIC QUESTION TIME - 9 to 9.10pm (Council providing refreshments) | |||||||||||||||||||||||||||||||||||||||||
| Members of the public were invited to raise issues
and ask questions while refreshments were served. |
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| 10. | COLNEY HEATH COMMON | |||||||||||||||||||||||||||||||||||||||||
| 10.1 | Common Rangers Report from Charlie Nash. Cllrs noted the monthly report and discussed any issues raised or progress on work requested by the Council. Oakapple have now pollarded trees on access road. | |||||||||||||||||||||||||||||||||||||||||
| 10.2 | Three Valleys Water Pipeline across the Common. Ottaway’s have written and enclosed the proposed Deed of Grant for execution by the Council. The method statement has been included and it is in the form of the draft previously agreed. The compensation offered is £1495 with charges being paid by Three Valleys. The Council resolved to ask SADC if they would charge to survey the site to ascertain whether the compensation of £1495 offered is adequate and also write to Ottaway and to ask them to confirm that Three Valleys Water would pay the cost of this survey. | |||||||||||||||||||||||||||||||||||||||||
| 10.3 | Beating of Bounds reported work. Boundary Posts Notices. Royce has replaced one post and put up the 2 signs on notice boards. Wording needs to be changed to conform to bylaws of ‘no grazing except by commoner’ and signs replaced. Clerk to check that third notice board is replaced, locations are Park Corner, Park Lane, & Courser 's Road. | |||||||||||||||||||||||||||||||||||||||||
| 10.4 | Monitoring of Transco Pipeline. Letter sent 20 January advising Council are not satisfied and would like a meeting to discuss. No reply. Reminder to be issued. | |||||||||||||||||||||||||||||||||||||||||
| 10.5 |
Fly tipping - asbestos. Westcare (GB) ltd
have quoted £255 plus vat to bag up and remove broken sheets
estimated at ½ tonne. Council to note PC Alan Reynolds response
to the fly-tipping problem. The
Council resolved to accept the quote of £255 to remove the
asbestos sheets. |
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| 10.6 |
Warren Track. Cllrs discussed report
from Martin Caddy. Ian Markham Commander of St Albans Fire Brigade
visited the Warren Track and felt there would be no problem from the
Fire Brigade point of view if a gate were erected. All Fire
engines carry bolt cutters. As far as the ambulance service was
concerned they probably would be happy with a note on the gate with
emergency contact numbers. The Council wished to arrange a meeting as suggested by Martin Caddy with all Cllrs to be invited and with Mr Paxton Snr – Meeting to be either in Village Hall or at farm/on site if Mr Paxton prefers. |
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| 10.7 |
Grass Cutting Contract. Cllrs discussed in Part 11 Cllr Braziers email to the Clerk and her response to decide if any action is required. It may be affected if Stewardship scheme with grazing is adopted from October 2003. | |||||||||||||||||||||||||||||||||||||||||
| 10.8 |
Groundwork Letter and draft report. Cllrs
noted contents for comment or amendments especially action and
progress. Copied to Cllr Brazier and Cllr Falk due to deadline of 17
January for amendments. Letter
to be sent by Clerk advising B.P. not Lafarge owned the land and the
Council approached them but they declined to sell the land to the
Council. Also the Sports field project was a private venture and not a
Council project. |
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| 10.9 |
Common Stewardship. Martin
Caddy of CMS would like to discuss with the Council a possible
application to this scheme before it closes on 31st April. Copied to
Cllr Brazier who arranged a meeting with Martin. The report of figures
and implications by Martin Caddy was discussed and reported on by Cllr
Brazier. The Council agreed
to provisionally apply for this Stewardship scheme before it closes on
31st April to start in October 2003 and nominated Cllr Brazier to
complete the forms. The report by Cllr Brazier will be put in the
Chronicle asking for public opinion and tabled for the APM on 1st April. |
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| 10.10 |
Seat near site of Plank Bridge.
Royce reported seat badly damaged and has removed seat for safety
reasons. Royce does not have wood to repair. He does not consider
it worthwhile replacing as not used. However Common Ranger thinks it is
used. The Council advised the
Clerk the seat base should be left for now with the seat removed. |
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| 11. | RECREATIONAL AREAS /PARISH GARDENS | |||||||||||||||||||||||||||||||||||||||||
| 11.1 | Parish Wardens Report/time sheets from Royce Paxton. Cllrs noted the monthly report and discussed any issues raised or progress on work requested by the Council. The Clerk gave a verbal update on monthly work and inspection work from her meeting with Royce; many of the items are tabled below. | |||||||||||||||||||||||||||||||||||||||||
| 11.2 | Parish Gardens Report from Hilary Brazier. Cllrs noted the monthly report and discussed any issues raised or progress on work requested by the Council including the Wicksteed/Zurich reports work copied to Hilary after the January Meeting to action general maintenance. The Clerk gave a verbal update on Tyttenhanger inspection work tabled below items 20. | |||||||||||||||||||||||||||||||||||||||||
| 11.3 |
Grass Cutting Contract. Cllrs discussed in Part 11 Cllr Braziers email to the Clerk and her response to decide if any action is required. | |||||||||||||||||||||||||||||||||||||||||
| 11.4 |
Yearly Inspection of Recreational Areas by independent company. Reports copied to Royce and Hilary to action general maintenance and to report what points they have completed. Larger works referred to budget meeting. Clerk will provide a written report next month as the work is on going. | |||||||||||||||||||||||||||||||||||||||||
| 12. | HIGH STREET RECREATIONAL GROUND | |||||||||||||||||||||||||||||||||||||||||
| 12.1 | Colney Heath Football Club. Further developments/action discussed under Part II. Letter received the 8 January tabled for discussion. | |||||||||||||||||||||||||||||||||||||||||
| 12.2 |
Football Pitch Marking. Agreed at budget for £360 pitch marker. Royce has requested for purchase of this now in advance of April budget. The Council agreed for this to be ordered now from next years budget. Clerk reported on Royce’s disappointment on the ladies game being played on Sunday 9 February (the Sunday side cancelled theirs) on a very wet pitch, he advised it was common sense and was most surprised that they played. The pitch is now too damaged to mark. The Council agreed for a letter to be sent to the Football Club reminding them not to play when too wet and to consult with Royce the warden. | |||||||||||||||||||||||||||||||||||||||||
| 12.3 | Tennis Court Report from Hilary Brazier. Cllrs noted report from Tennis Court Attendant including progress on monthly work requested by Council and discussed any issues raised. | |||||||||||||||||||||||||||||||||||||||||
| 12.4 |
Sand Pit. Agreed at budget Meeting extra money for project. Clerk reported on latest developments and the need for the pit to be infilled (quotes tabled previously) ready for the play equipment once quotes obtained as these will assume this work has been done. Clerk will report further next month. | |||||||||||||||||||||||||||||||||||||||||
| 13. | COMMUNITY PARK | |||||||||||||||||||||||||||||||||||||||||
| 13.1 |
Lease. Still waiting another amended draft despite been chased by CC Cllr Rosie Sanderson and Clerk. Clerk reported on 27 January Debra Quinney apologised for the delay (long term sick leave) and now hopes to resolve this quickly. Cllr Rosie Sanderson asked the Clerk to report to her it no progress by next month’s meeting. | |||||||||||||||||||||||||||||||||||||||||
| 14. | ROESTOCK PARK | |||||||||||||||||||||||||||||||||||||||||
| 14.1 | Car Park Lighting.
Clerk had sent a cheque to 24 Seven for power supply which was done 23rd
January. Clerk has requested an unmetered supply and Eastern Contracting
have returned to finish the work 3-4 February. Streetlights are working
now after much chasing. Resident of Admirals Close Mrs Melvin
complained about light pollution and increased use by cars/youths of
park with lights on. Council
agreed for Clerk to contact Eastern Energy who installed the lights for
a quote for a timer to set the lights to come on only the times/days
when used by Scouts/Guides. Cllrs noted that Clerk advised Royce had complained about stones left on grass by trenching for lights that he would have to rake up before cutting can be done. |
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| 14.2 |
Swings - Wicksteed Report Action.
Clerk had ordered the Rapid Links to replace the old shackles as per
the report and Royce has installed them on the swings. The Council agreed to pay the
invoice of £47.00 for the 6 links. Car park - had large potholes – Royce has infilled using ‘scrapings’ previously ordered. The Council may need more shortly because more holes still need filling again at Village Hall. |
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| 15. | BOISSY PARK | |||||||||||||||||||||||||||||||||||||||||
| 15.1 |
Lease. Clerk has written to Ottaways
for further advice – Cllrs discussed reply under Part 11. Cllrs noted
letter as requested had gone to St. Albans City Youth FC for permission
to play. Slide. The wooden steps to slide need removing or replacing (see Warden’s report under Boissy) The Council agreed to remove steps. |
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| 16. | SMALLFORD PARK & DOG WALK | |||||||||||||||||||||||||||||||||||||||||
| 16.1 | Entrance Safety. Nothing to report. | |||||||||||||||||||||||||||||||||||||||||
| 17. | SLEAPSHYDE PARK | |||||||||||||||||||||||||||||||||||||||||
| 17.1 | Metal Playhouse. Due to inspection report Clerk recommended removal of equipment – repairs not practical. Royce has quoted £125 to remove this and the metal playhouse in Tyttenhanger. The Council resolved to accept this quote and remove the playhouses. The Clerk will investigate the replacement pieces when getting quotes for the High Street. | |||||||||||||||||||||||||||||||||||||||||
| 17.2 |
Hedge between Sleapshyde Park and Angel
Cottage. Cllrs discussed letter of complaint dated 22
January from Mr Chris Lisney-Smith on the work carried out on removing
the hedge (acknowledgement sent and copied to Cllr Falk). The work has
not been paid for yet because the other hedge is still waiting to be
done (Clerk reported Royce advises ground still too wet) from Mr Bones
quote of £350 accepted at October Meeting for both hedges. The Council directed the Clerk on
a response advising the resident independent advise had been sought and
further work would be done in due course. The action required includes
removal of sycamore tree, 2 stumps left with wire round to be removed
and removal of ivy and reseeding. The Clerk will speak to Royce. |
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| 18. |
SLEAPSHYDE POND |
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| 18.1 | Pond Maintenance. Date set for volunteers to plant hedge with Martin Caddy of CMS is Sunday 16th February at 10AM. Poster made for Sleapshyde Lane Board | |||||||||||||||||||||||||||||||||||||||||
| 19. |
GLOUCESTER PARK | |||||||||||||||||||||||||||||||||||||||||
| 19.1 |
Extra Bins. Clerk reported 3
‘second-hand’ bins obtained from SADC and Royce is in the process of
installing these. Location of bins advised by Clerk as 1 in Gloucester,
1 in Sleapshyde (near bench) and 1 in High street (near sand-pit gate). |
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| 20. |
TYTTENHANGER PARK | |||||||||||||||||||||||||||||||||||||||||
| 20.1 |
Park Membrane. Referred to budget meeting but agreed old membrane with have to remain. Cllr Day advised CMH Committee could help with a working party and a letter will be tabled next month outlining this Offer. In the meantime Clerk has asked Royce to take extra bark to the park for Hilary to rake/weed around equipment as a temporary measure until the membrane can be fixed. | |||||||||||||||||||||||||||||||||||||||||
| 20.2 |
Swing Closure. The swing has been closed for safety and the swing chains/seats removed due to frame being unsafe. The Clerk reported the frame needs removing and Royce has quoted £250.00. The Council have budgeted to investigate replacing with new swings. The Council resolved to accept the quote to remove swing frame. | |||||||||||||||||||||||||||||||||||||||||
| 20.3 |
Metal Playhouse. See17.1 above. The Council resolved to accept
this quote to remove the playhouses. Cllr Day asked for time to
advise residents of equipment removal. |
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| 20.4 |
Pedestrian Gate Quote. Darfen
Durafencing has quoted £620.00 plus Vat to supply and fit new
timber gate and remove old. The Council resolved to defer to next month & seek another quote. |
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| 21. | HIGHFIELD TRUST | |||||||||||||||||||||||||||||||||||||||||
| 21.1 |
Appointment of Parish Trustee to replace
Cllr Ellis. Cllrs noted the memo from John Ely: “The
Trustees meet 4 times a year for full Board Meetings. Each then is
nominated onto a sub committee (Cllr. Ellis was Park Development), which
meets a week before the main Board Meeting. Meetings are normally held
on a Thursday afternoon 2.30pm start. The Parish Councillor is also a Company member and at the AGM each year will need to formally adopt the Trust's Audited Accounts. Once the Council has nominated someone there will be an induction at which I will give them the Memorandum and Articles of Association and explain their duties more fully. Although S Ellis didn't do it, The Trust like the Colney Heath representative to give progress reports to the Parish Meeting. I can provide notes for these if required. Board papers are confidential and not for general circulation.” The Council resolved to defer until the April meeting. |
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| 22. | HIGHWAYS | |||||||||||||||||||||||||||||||||||||||||
| 22.1 | Footpaths and Bridleways. Cllr Brazier reported waiting ‘Coursers road’ decision. Cllrs noted Julian Thornton’s response dated 6 January regarding licensing and ‘dirty water’. | |||||||||||||||||||||||||||||||||||||||||
| 22.2 | Parish Paths Partnership. Cllr Brazier reported in hand with CMS. | |||||||||||||||||||||||||||||||||||||||||
| 22.3 | Public Highways. 22.3.1 Richardson Place & High Street Traffic Calming. Cllr Brazier commented on his report on the Meeting with Stuart Walmsley and Cllr Falk. £5,000.00 has been secured to alter the verge and put some parking bays in, this will greatly improve the area, and the work is pencilled in for February/March. The Clerk had asked PC Alan Reynolds for advice on parking and Cllrs noted his reply. Cllr Clarke also spoke at the Highways meeting (Traffic Monitoring will need to take place in Tollgate Road and High Street pending any major decisions on spending). 22.3.2 Oaklands Lane. Cllrs noted/discussed Stuart Warmsley’s reply to Rosie Sanderson dated 10 January regarding flooding and surveys. 22.3.3 Smallford Works Vehicles. Cllrs noted the reply to Council regarding the waste vehicles that leave/enter this site at all hours. Council resolved to write to SADC Environmental health (CC to Norman Smith) advising these unmarked white domestic waster lorries continue to leave the site typically at 4.30am. 22.3.4 Proposed Closure of gap in central reservation of A414 at Colney Heath. Comments required by 7 February – Cllr Falk could see no objections and a reply had been sent accordingly |
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| 23. | VILLAGE HALL - COUNCIL OWNED (OR TRUSTEE) BUILDINGS | |||||||||||||||||||||||||||||||||||||||||
| 23.1 |
The Village Hall Council. No meeting will be held in February. Minutes of 8 January noted. | |||||||||||||||||||||||||||||||||||||||||
| 24. | CHARLES MORRIS HALL - COUNCIL OWNED (OR TRUSTEE) BUILDINGS | |||||||||||||||||||||||||||||||||||||||||
| 24.1 | Annual Parish Meeting. Charles Morris Hall has been booked for Tuesday 1st April for this meeting. | |||||||||||||||||||||||||||||||||||||||||
| 25. | OUTSIDE ORGANISATIONS | |||||||||||||||||||||||||||||||||||||||||
| 25.1 |
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| 26. | ST. ALBANS CITY AND DISTRICT COUNCIL | |||||||||||||||||||||||||||||||||||||||||
| 26.1 |
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| 27. | STAFF AND OFFICE | |||||||||||||||||||||||||||||||||||||||||
| 27.1 |
Risk Assessment & Health & Safety at Work Act 1974. SADC advise Colney Heath PC must undertake a risk assessment for stress in the Workplace and develop a policy for dealing with it – This is now part done also a health and safety leaflet has been received offering a starter pack for £129.95. Loraine to report next month. | |||||||||||||||||||||||||||||||||||||||||
| 27.2 |
Closed Church Yard Attendant Vacancy. Council discussed latest position in Part 11. | |||||||||||||||||||||||||||||||||||||||||
| Notice Boards/Bus Shelters.
Royce has been asked to redo minor repairs of bus shelters (Hill End
Lane - Near No106 & Hatfield Rd - Nissan Garage), these have been
fixed twice and have been vandalised again. Council agreed for Royce to use
plywood inside the bus shelter repairs to strengthen it. Clerk reported Royce has advised the Roestock Lane notice board is full of wood rot. Council agreed for the Clerk to get a quote to replace. Cllr noted Mr Stayton had repaired Hatfield Rd (Notcutts) and Station Rd (Smallford). |
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| 27.3 |
Archive Materials. Loraine had spoken to Joy Tomkin who does not believe the University will be able to provide assistance in properly archiving the material now in the Village Hall Loft. Joy has expressed the strong wish for papers to be available to the Public but not via County Hall Archive Dept. | |||||||||||||||||||||||||||||||||||||||||
| 27.4 |
Warden Training. Awaiting local date. | |||||||||||||||||||||||||||||||||||||||||
| 27.5 |
Warden Equipment. Royce has advised
Cllr Brazier and Clerk his strimmer and mower need some maintenance work
and in consultation with the Chair Cllr Falk it has been agreed to get
this done immediately – invoice to follow. The Council resolved to repair the
mower and strimmer and pay the invoice when received. |
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| 27.6 |
Freedom of Information Act 2000.
Cllrs noted the Clerk had received a letter dated 18 January from
Information Commissioner advising Colney Heath Parish Council’s adopted
scheme has been approved for a period to 28 February 2007. The
Chronicle Editor has been asked to include the Publication Schedule in
the next Edition. It will
also be placed on Notice Boards at the end of February. |
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| 27.7 |
National Agreement on Pay and Conditions of
Service (Green Book). The book is only available from the
Employers Organization as a loose-leaf book and is updated by them as
part of the annual subscription service. The book is required for
reference in the Office and the Council was a member until 2002 (The
Office only had a old Purple book – which ceased in the 1980’s). The Council agreed for the Council
to rejoin the employers Organisation from 1 April 2003 at a Cost of
£155 for an annual subscription and order the green book at
£30. |
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| 27.8 |
Staff Vetting. Cllrs noted Clerks
findings under Part 11. |
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| 27.9 |
Office Closure. The Office was
closed on Friday 31 January due to severe weather conditions. Local
schools were closed and Police advice on the news was not to travel. The
Clerk and Chair agreed this closure |
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| 27.10 |
Zurich Change to Policy from 1 April 2003.
Terrorism cover will be excluded from policies, if required can be added
on at extra premium. Clerk proposed to take no action unless directed. |
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| 27.11 |
Part-time Pension Rights Claims. Cllrs
noted Clerk had received instructions on these cases and will retain
for information. |
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| The meeting ended at 10.20pm |
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